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Please read: Contact from Clutch employees will always come from the domain @clutchnow.com ONLY and we will always provide a phone number where you can contact us. Clutch will NEVER present a job offer without a verbal or video interview, and we will never ask you to transfer or pay money to get hired. If you are skeptical about any email, communication, or job offer, please reach out to us directly!

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Agency Office Manager

  • Location Philadelphia, PA
  • Job Type Direct Hire
  • Posted June 29, 2026

Role: Office Manager

Location: Philadelphia, PA

Hybrid/On-site/Remote: Hybrid (Requires being on-site 2–3 days per week)

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow. Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move. We care, we're honest, and we hustle—that's what makes us Clutch.

Clutch is looking for an experienced Office Manager for a client of ours. This dynamic role acts as the operational heartbeat of a premier Philadelphia office, blending high-end hospitality, executive administrative support, human resources assistance, and workplace culture leadership.

Responsibilities:

  • Workplace Experience & Hospitality: Oversee the daily environment of the workspace, ensuring public areas, meeting rooms, and amenities are flawlessly curated—managing everything from ambient lighting and sound to sensory details that elevate the guest experience.
  • Front Desk & Operations: Serve as the welcoming face of the office, greeting team members, clients, and vendors; manage incoming deliveries and oversee the agency's primary voicemail system.
  • Executive & Administrative Support: Provide high-level administrative assistance to select members of the C-Suite, including coordinating complex business travel and logistics for the team.
  • HR & Culture Initiatives: Support human resources with internal logistics such as maintaining corporate organization charts, managing key card security access, coordinating employee milestones (birthdays, spot bonuses), and spearheading the internal Culture Committee.
  • Event & Meeting Coordination: Manage the end-to-end logistics for on-site gatherings, high-stakes client pitches, and agency events, including food, beverage, and room setups.
  • Client Relationship Tracking: Develop and maintain a comprehensive client profile database to track key preferences, dietary restrictions, and milestone anniversaries.
  • Facilities & Vendor Management: Partner directly with the CFO on building management needs, oversee maintenance of office hardware and equipment, and handle corporate swag procurement for various internal divisions.
  • Commuter Benefits: Oversee the ordering and local distribution of transit commuter checks.
  • Handle diverse, ad-hoc projects as business needs evolve. Please note: Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

Qualifications:

  • Solid background in client relations, premium hospitality, or front-of-house corporate management.
  • Exceptional organizational skills paired with meticulous attention to detail.
  • Proven ability to multitask and effectively prioritize competing demands in a fast-paced environment.
  • Must be able to work on-site at the Philadelphia office location 2–3 days per week.

Please read: Contact from Clutch employees will always come from the domain @clutchnow.com ONLY and we will always provide a phone number where you can contact us. Clutch will NEVER present a job offer without a verbal or video interview and we will never ask you to transfer or pay money to get hired. If you are skeptical about any email or job offer, please reach out to us directly.

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TESTIMONIALS

"I have had a great experience with the team at Clutch—from interviewing to placement, they listened to my needs and found me what I was looking for. They are excellent to work with on an ongoing basis, and I trust that when I am looking for additional freelance work, they'll help me land it!"
LindsaySan Francisco, CA
"I had a fantastic experience with Clutch. They had great opportunities I would not have otherwise found. After interviews with three different companies, I finally found the perfect match. I worked with Cody, Ann Li, and Ginger. They were all professional, kind, and patient. Cody prepped me well for each interview. I can't thank Clutch enough!"
ClaireKillingworth, CT
"I loved working with Clutch. They've gotten me a graphic design opportunity very quickly. The process started with a phone call and I was able to secure a contract position within 2 weeks of the initial call. I'm looking forward to working with this agency in the future."
JeffSan Francisco, CA
"Absolutely 100% would suggest Clutch to anyone looking for a position in the digital, creative, and marketing world. Thank you for all of your professionalism and hard work! Thank you Cody and the team at Clutch for all of your professionalism and handwork (and for overall being awesome human beings)!"
EleanorPhiladelphia, PA
"Graduating and finding job openings during the pandemic was extremely challenging and at times discouraging. Cody was so helpful when it came to finding roles for me and he was so easy to get in touch with. He ended up helping me book a great freelance gig with a mid sized agency that got my career off the ground! I definitely plan on using Clutch to find jobs in the future!"
AllieBedford, PA
"I have to say out of all the recruiters in Philadelphia none of them have proved to be as successful, relentless and passionate about getting their client a job. I had the pleasure of working with Cody Michalowski and I couldn't have been happier at the level of commitment he put in. Not only did he meet my expectations, but exceeded them in finding me a position in only 2 weeks! Thank you Cody and the team at Clutch for being awesome at what you do!"
BenNovi, MI
"Clutch lives up to their name. They work arduously to find the right fit and are there when you need them. Always. My experience with them as been nothing less than spectacular. They shouldn't be bundled with the word "recruiter" or "headhunter". Their personal approach gives you hope and confidence that they will solve any problem at any cost. They redefine the job hunting experience."
KenElmira, NY
"Clutch is clutch, pun intended, but also an authentication to who they are as a company. Clutch is a great creative staffing firm. I worked with Cody and he is fantastic! He was always available when needed and offered the perfect amount of guidance, not pushy or insistent. I highly recommend them."
HarrietPhiladelphia, PA

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