Role: Associate Experiential Producer

Location: New York City or Greater Los Angeles, CA area (Hybrid)

Salary: up to $105k

MUST be open to travel!

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow.

Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.

We care, we're honest, and we hustle—that's what makes us Clutch.

Clutch is looking for an Associate Experiential Producer for an agency client of ours.

Responsibilities

• Oversee all aspects of event planning, from concept through execution.
• Support event producers on larger projects, while also independently managing events.
• Develop, manage and reconcile budgets up to $1M to obtain required profitability.
• Manage client relationship and communications.
• Manage all approvals and deadlines, both internally and with clients and partners.
• Work closely with all cross functional teams, including producers, production management, design and scenic, to ensure the client’s vision and expectations are being seamlessly met.
• Manage and/or support all facets of pre-production, onsite management, post-event breakdown, and event reconciliation, including evaluation, budgets, and invoicing.
• Work with internal teams to create and collect key event documents, which could include budget, activation deck, production timeline, run of the show, pull list, and/or contact list, and correctly storing them on the company server.
• Oversee and/or support the direction and creation of line plans, elevations, and renderings with production management, design and scenic teams.
• Collaborate with production managers to secure event permits and insurance requirements.
• Collaborate with cross functional teams to source, negotiate and manage vendor relationships, including the approval of costs and invoices.
• Ensure pull lists are complete for on-site production.
• Prepare necessary materials for production meetings and on-site production.
• Maintain strong vendor and partner relationships.
• Manage internal and client project meetings.
• Work on multiple tasks and prioritize effectively, while managing multiple projects simultaneously.
• Participate in new business RFP’s and presentations, including presentation decks.
• Conduct quarterly budget reviews with manager to ensure profitability, identify losses, and create plans to mitigate potential future losses if required.
• Contribute to shared company client, vendor, and venue databases

Requirements

• 6+ years of industry experience in event production, experiential marketing, or live event management.
• Demonstrated ability to work effectively both independently and as part of a collaborative team.
• Strong project management, organizational, and time-management skills.
• Flexible and adaptable to last-minute changes; able to perform well under pressure.
• Exceptional attention to detail and commitment to high-quality execution.
• Self-motivated, proactive, and results-oriented professional.
• Excellent verbal and written communication skills, including strong proofreading and editing abilities.
• Proficiency with Microsoft Office, Google Workspace, Slack, Trello, and macOS environments.
• Willingness and ability to travel and work flexible hours, including evenings and weekends, and holidays as business needs require.
• Excellent interpersonal skills, both in person and over the phone, with a high level of professionalism

Please read: Contact from Clutch employees will always come from the domain @clutchnow.com ONLY and we will always provide a phone number where you can contact us. Clutch will NEVER present a job offer without a verbal or video interview and we will never ask you to transfer or pay money to get hired. If you are skeptical about any email or job offer, please reach out to us directly.

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